Changing the training contract
There are various administrative processes that a training organisation is required to undertake. The most common processes relate to completion, cancellation or changing the training organisation.
Completing the school-based apprenticeship or traineeship
The SAT is complete when the training organisation, the employer and the school-based apprentice or trainee agree that all the requirements of the training plan have been met.
The training organisation is responsible for ensuring that the training delivered by the employer and the training delivered by the training organisation is completed on time and in accordance with the training plan.
The training organisation is also responsible for issuing the qualification or statement of attainment to the school-based apprentice or trainee and forwarding the signed completion agreement to the department within 10 days of signing it.
Cancelling the training contract
The training contract entered into by the employer and the school-based apprentice or trainee is legally binding.
In certain circumstances, training contracts may be cancelled. The provisions for cancelling training contracts are set out in the Further Education and Training Act 2014. Training contracts may only be cancelled in accordance with the Act. For example:
with agreement of the parties to cancel
by the department.
There are processes that the employer and apprentice or trainee must follow to cancel a training contract.
The training organisation should advise the department if it becomes aware that a training contract has been cancelled without following the required process or if it believes it is likely a training contract may be cancelled. Contact Apprenticeships Info on 1800 210 210 or email firstname.lastname@example.org.
Read the ATIS-041 Cancellation of an apprenticeship or traineeship information sheet for further details.
Changing the training organisation
The employer and the school-based apprentice or trainee may agree to change the training organisation during the apprenticeship or traineeship.
The employer must:
write to the training organisation advising them that they are to be replaced, including the date for the replacement (which can be no sooner than 14 days after the date written notice is given)
advise the department by completing the ATF-010 Change of supervising registered training organisation form.
In this circumstance, training organisations have certain responsibilities:
Where replaced by an employer and their apprentice or trainee, training organisations must provide a statement of attainment, confirming the training that has been completed under the training plan, on or before the nominated replacement day.
Where a training organisation agrees to become the replacement organisation, they must develop a new training plan within 28 days of the replacement date.