Steps to employing an apprentice or trainee
Choose the right apprenticeship or traineeship
Selecting the right apprenticeship or traineeship for your business means:
deciding what the job entails
identifying the skills required to do the job
determining whether the employee needs to be full-time, part-time or school-based.
Decide how to employ the apprentice or trainee
Apprentices and trainees can be employed directly by your business where you will be responsible for managing their employment and training.
To employ an apprentice or trainee directly your business must have:
the range of work and facilities required to train the apprentice or trainee
a tradesperson or qualified person who is able to supervise the apprentice or trainee's work-based training.
If you think your business can not meet these requirements, you can become a host employer with a group training organisation. GTOs employ apprentices and trainees and place them with host employers on a short or long-term basis to get hands on experience. Contact the Apprentice Employment Network on 1800 819 747 - a network of GTOs throughout Queensland and the Northern Territory.
Employing school-based apprentices and trainees
Employing a school-based apprentice or trainee gives that young person a head start in their career while still attending school and working towards their Queensland Certificate of Education and/or Overall Position (OP).
In addition to these steps, there are specific requirements that employers need to be aware of when employing a school-based apprentice or trainee, such as minimum work days, impacts on timetables, school approval, converting at the end of school - visit the School-based section for details on these requirements.
Find the right person
Employing an apprentice or trainee is a big commitment. It is important that you think carefully about whether you can give someone a training opportunity and employ them for the term of the apprenticeship or traineeship.
Employers should be aware of the eligibility requirements and age requirements, restricted callings and visa requirements for apprenticeships and traineeships before considering recruitment.
Apprentices and trainees can be recruited by:
- visiting the Australian Government's Jobactive or calling their Employer Hotline on 13 17 15
searching the Tradeapprentices.com.au website for an out-of-trade apprentice
searching the ApprenticeshipCentral website which aims to match employers with suitable persons wishing to commence an apprenticeship or traineeship
placing an advertisement in the paper, on a recruitment website or using a recruitment company
contacting your local high school for details of school-industry partnerships in your local area; to recruit students for a school-based apprenticeship or traineeship or an industry placement; or for an introduction to someone about to leave school
contacting your local training organisation to find students who have finished relevant introductory training and may be interested in an apprenticeship or traineeship
offering apprenticeships or traineeships to current employees.
Wages, entitlements and incentives
Your apprentice or trainee's wages and entitlements will be dependent upon the industrial instrument of your workplace. For more information, phone the Fair Work Ombudsman on 13 13 94.
Some incentives are available through both the Queensland and Australian Governments, to help with the cost of employing an apprentice or trainee.
Choose your training organisation
You and your apprentice or trainee will choose a training organisation who will:
- help you and your apprentice or trainee develop a training plan which outlines when your apprentice or trainee will need to learn and when, and how it will be delivered and assessed
- provide your apprentice or trainee with a training record to document their training
- deliver training and assess your apprentice or trainee's achievement of skills
- issue a qualification to the apprentice or trainee on successful completion of training.
Cost of training
There may be costs involved with the apprenticeship or traineeship - to find out more, visit the Costs and incentives page.
Work with an Australian Apprenticeship Support Network (AASN) provider
You and your apprentice or trainee will be required to sign a training contract, within 14 days after the day the apprenticeship or traineeship starts. The training contract is an agreement to work and train together for a length of time. If the apprentice or trainee is under the age of 18, their parent or guardian, if appropriate, must provide signed consent to the apprenticeship or traineeship.
An AASN provider, as a free service, will facilitate the signing of the training contract, will be the first point of contact during the life cycle of the training contract, as well as:
- provide an induction and general information about apprenticeships and traineeships
- advise on your eligibility and help you lodge claims for Australian Government incentives
- make regular contact with you and your apprentice or trainee to check on the progress of training.
Phone 13 38 73 to find your local AASN provider.
You will be required to give the completed and signed training contract to your AASN provider, within 28 days of the apprenticeship or traineeship commencement date. The AASN provider will lodge the training contract for registration and once registered, you and your apprentice will receive a letter confirming the details.
The probationary period (generally 90 days for apprenticeships and 30 - 60 days for traineeships) allows you and your apprentice or trainee to work together and assess the potential to succeed before deciding whether you both wish to continue with the training. Search for your chosen apprenticeship or traineeship on the QTIS website to confirm the probationary period.
Once probation is completed, you and your apprentice or trainee are contracted to each other for the length of the training contract.