Changing your training contract
During the term of your apprenticeship or traineeship, the details in the training contract may need to be amended. The department must be advised of any changes. Your responsibilities, and those of your employer and your training organisation, vary depending on the type of change required.
If your issue is not listed below, please phone Apprenticeships Info on 1800 210 210 or email your query to firstname.lastname@example.org.
Extending your probationary period
The probationary period allows the apprentice or trainee and the employer the opportunity to assess their compatibility and the apprentice or trainee's suitability to the apprenticeship or traineeship.
You and your employer may apply to extend the probationary period of the apprenticeship or traineeship in certain circumstances.
Amending your training contract mode (including from school-based to full-time or part-time)
The mode (full-time or part-time) of your training contract can be amended at any time during the apprenticeship or traineeship as long as all parties agree. The ATF-016 Major amendment form can be used to apply to the department for this type of change.
School-based apprentices and trainees who do not complete their apprenticeship or traineeship prior to finishing school will need to have their training contracts 'converted' from school-based to either part time or full time as soon as they finish school. Once converted, the student will be required to pay student contribution fees to their nominated training organisation. Students should contact their training organisation as soon as possible to determine the cost of fees.
The ATIS-026 School-based apprenticeships and traineeships information sheet provides further information on conversion.
Normal award wages and conditions apply once the contract is converted to a full-time or part-time arrangement.
Extending the nominal term (end date) of your training contract
All apprenticeship and traineeship training contracts have a nominal term, start date and nominal completion date.
If the nominal term of your apprenticeship or traineeship is due to end before all your training is complete, you and your employer (and your parents/guardian if you are under 18 years of age) can apply to the department for an extension of the nominal term of the training contract.
The ATF-014 Extension of nominal term form can be used for this purpose.
Once the department has received an application to extend the nominal term, the department will either approve or reject the extension, and advise all parties to the training contract by letter.
Changing your employer
You may move from one employer to another if all parties agree. First, you will need to cancel the training contract you have with your current employer.
To cancel a training contract, you and your employer must agree to the cancellation in writing (if you are under 18 years of age your parent or guardian must also agree). Read the ATIS-041 Cancellation of an apprenticeship or traineeship information sheet for further details.
Once cancelled, you can sign another training contract with another employer. You will need to complete another probationary period with your new employer.
If your new training contract is for the same apprenticeship or traineeship, you may be granted credit for previous service or experience. For further information, read the ATIS-010 Credit and recognition of prior learning information sheet.
What happens if my employer's business is sold?
If your employer's business is sold, and the new owner agrees to continue your apprenticeship or traineeship, your training contract is automatically transferred to the new owner. More information can be found on the ATIS-037 Sale or transfer of business - statutory assignment information sheet.
Changing your training organisation
You and your employer can agree to change training organisations during the apprenticeship or traineeship. Your employer must:
- write to the training organisation advising them that they are to be replaced, including the date for the replacement (which can be no sooner than 14 days after the date written notice is given)
- advise the department by completing the ATF-010 Change of (supervising registered) training organisation form.
The training organisation being replacing must provide the apprentice or trainee with a statement of attainment to confirm the training that has been completed. This must be provided on or before the replacement date.
Your new training organisation will need to develop a new training plan with you and your employer.
Changing your qualification
You, your employer and your training organisation can amend the qualification of your apprenticeship or traineeship, using the ATF-016 Minor amendment form. This may occur when:
- the certificate level of the qualification remains unaltered; and
- the new qualification and related apprenticeship or traineeship calling are aligned to the previous qualification and calling.
This will generally occur when the current qualification is superseded. For any other qualification amendments, the training contract must be cancelled and recommenced in the new qualification.